General Assistant
We analyzed 567 interview reviews for General Assistant from various job sites, social network groups and forums.
Here are the most frequent job interview questions asked by HR managers during initial phone or onsite interviews. This list does not include technical or factual questions.
10 frequent non-technical questions for General Assistant:
According to our research, hiring managers looking to fill General Assistant role ask soft skills interview questions 2.4x more frequently than for other roles.
1. Tell me about yourself top question
How to answer
Most job candidates expect this to be one of the first interview questions and probably think of it as an “icebreaker” to get the interview started. It is much more than that! It is your opportunity to show the interviewer your relevance for the job. You want the employer to know that you are qualified to do the job, you are interested in doing the job and capable of getting it done.
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About Yourself
What is your current occupation? Define yourself professionally in one statement.
Pick 3 key skills that make you great at your work (your Key Selling Points). How have you applied these skills?
Try to give some numbers to support your statement.
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About The Company
Your first step is to Research the company to find out as much as you can about what they do and their approach to their business and their employees.
Based on what you know about the company and the job description, why are you interested in the position you are applying for?
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About The Fit
Now is the right time to show the fit between your skills and the company's requirements. Your answer works best if you emphasize your relevance. How do you do this? You will have already researched the company, studied the job description to identify their needs and possible pain points and prepared the relevant Star Stories that show how you addressed similar issues in the past. Your next step is to develop your Present-Past-Present approach.
Start with the Present. Focus on the skills and experience from your most recent positions. What has enabled you to get the job done successfully and how this relates to what the employer is looking to accomplish.
Next go back to the Past. Here is where your Star story comes in. Explain how you were able to use your skills and experience to accomplish a task that relates to an area of concern for the employer.
Finally come back to the Present – summarizing the lessons you learned and how they shaped your response and approach today.
Remember, the whole conversation is about the present, not the past. Just one sentence can summarize why your approach works, and its applicability and relevance to this position.
Pro Tip
You can also end with a question like:
“Do you know what the current needs in the company/department are, where my skills and experience can help?”
That can help you learn more about the company and the job, turn the “interrogation” into a conversation and will allow you to relax some tension.
Read our blog post to learn more about how to answer this question.
2. Tell me about a time when you've resolved a problem for a frustrated customer
How to answer
Customers are the lifeblood of any business. How you handle a disgruntled customer can make the difference between closing a sale and failing to do so. Or perhaps even worse the difference between keeping or losing a good customer.
It takes good people skills to handle such situations, and this question is a good opportunity to demonstrate your people skills.
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About Yourself
Think of a time when, as a customer, you had a problem with a company.
- How did you feel?
- How did you want to be treated?
- Was the situation resolved to your satisfaction? If so what was done to resolve it?
- If not, what went wrong?
Have you had experience in the past where you helped a frustrated customer? When you were on the serving side of the table, what did you do to make a real difference to the customer and their experience?
When considering this question, focus on your principles and your approach. You know that when customers are made to feel neglected and unimportant, they tend to get frustrated. You want to demonstrate to the hiring manager that you have the capacity to understand the customer’s problems and issues and can come up with a solution that best addresses their concerns.
Of course, this may not always be possible in your line of business or profession, but I guess you see what I mean - showing full attention greatly improves your chances of mitigating the situation.
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About The Company
Every company relies on customers.
Research the company you are applying to and try to find out what their standards of customer relationship or service are, as well as try to find out some real cases where the customers complained about the company, and what the company did to mitigate the situations (a possible source might be Yelp! or another social media platform).
Based on your research, how does the company treat customers? How do they resolve customer issues?
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About The Fit
How do you demonstrate to the interviewer that you can WOW the customer by making their situation better for them as well as helping the company maintain good customer relations? Mr. Simon recommends using the Present-Past-Present method.
There are many ways to apply this approach. For example you can start with the Present emphasizing that your approach to good customer service always starts with your great listening skills that enable you to fully understand the customer’s situation.
Next go back to the Past for an example of just how you were able to resolve a frustrating situation for a customer. Focus on a situation in which you listened to and understood the problem and were able to resolve it and prevent the loss of the customer’s business.
Finally come back to the Present to discuss how your skills and experience in handling frustrated customers will be a real asset to the company going forward.
Pro Tip
A disgruntled customer generally just needs someone to listen to them.
The three A’s of customer service can help diffuse the difficult situation:
- Acknowledge - what the other person is feeling,
- Apologize - for the way the other person is feeling,
- Admit - that there was an issue that you are working on to get it resolved.
Add the extra “A” - Ask for the customer's contact information so you can update them on any progress on their issue.
3. Describe a time you went above and beyond for a customer
How to answer
Good customer service is the expectation, it is the norm. When the interviewer asks this question, they want to know how your skills have enabled you to take that extra step to provide the kind of service that make you and the company you work for, great in the eyes of your customers.
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About Yourself
Think about a time you were the customer, how were you treated when you had a problem or issue that needed to be resolved? Did the company solve your problem with great service and a memorable experience?
Now think about a time you had to help a customer. What did you do to make that experience unforgettable for them?
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About The Company
Think carefully about the company and what they are looking for. Read online reviews and any other available information.
- What are their standards for treating customers?
- What complaints have you seen that can give you a hint of some of the challenges associated with customer service?
- How focused is the job description regarding customer service functions? This will give you a strong hint that customer service is an area to be aware of for the upcoming interview.
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About The Fit
A great way to show your fit for the job is to use the Present-Past-Present method in answering this question. The following is an example of how you might apply this approach:
Start with the Present by telling the interviewer what skills you have that will ensure the best customer experience. These might include attributes like patience, listenting, attentiveness or any other customer service related skills you might possess.
Next go back to the Past to tell a story of how you went above and beyond for a customer. Use the STAR method to help frame your story and be sure to bring your skills into the narrative.
Finally, come back to the Present to describe for the interviewer how you will bring your customer service skills to the job you are applying for, to help ensure that the company can always rely on you to provide the highest level of customer service.
Pro Tip
Showing you have compassion and empathy for customers is always an excellent way to answer the question. However, always remember to frame your answers in terms of how the company addresses these issues.
4. Do you prefer working in a team or working alone?
How to answer
When the interviewers ask this question, they want an insight into your personality, how well you work independently and how well you work with others.
Generally, there's no right or wrong answer to this question, unless the company specifically prefers that you work only in a team or only by yourself.
Luckily, Mr. Simon is here to provide you guidance.
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About Yourself
To prepare for this question, try to think of your previous experiences. Which type of work suited you best and why?
For instance, someone who prefers working by themselves may be able to focus better on the problem and a person who prefers a team approach may like having others to help figure out problems.
If you're a fresh graduate or someone that does not have much work experience, you can think of schoolwork or the times that you worked with others in an organization.
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About The Company
- What has your research found out about the company and its culture?
- What have you learned about how the employees work?
Review the job description as it may give you clues to whether the job focuses on teams, independence or both.
Try to expand your search into social media posts at Glassdoor or others where employees/former employees may have posted about working conditions you would be working under.
Remember: knowledge is the key! The more you know about the company, the better prepared you will be to answer questions like this.
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About The Fit
Based on your research, what did you find is the company's preference?
- What type of workplace does the company appear to have?
- What kind of challenges could you help the company/department resolve by working as part of a team?
- What about the challenges that can be resolved by working independently?
Emphasize both independent successes as well as group successes (be sure to mention actions you took to help the team).
Pro Tip
Talk about the benefits of each working style and add to your story by telling them in terms of your STARs:
what was the Situation/Task you needed to address?
what Actions/Approach did you take?
what were the Results? What did you do differently that made you successful?
5. Describe a time you worked on a team with individuals from different cultural backgrounds
How to answer
Why do interviewers ask this question?
Nowadays many companies rate global and cultural awareness as a key competency for all employees. For most jobs today, it is essential to be able to work well with diverse teams, including individuals who understand international and cultural differences and can interact respectfully with individuals from diverse cultures, political affiliations, races, religions, ages, genders and sexual orientations.
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About Yourself
Answering this question highlights your ability to navigate cultural differences at work.
Think about your team experiences and times when you’ve had to overcome differences with colleagues.
- How do you adapt to working with team members of different communication styles?
- Are you open-minded enough to consider all their ideas even if you don't agree?
- How do you handle the differences in attitudes and values between you and people from other countries or backgrounds?
- Do you show respect and are you diplomatic with people who may hold different beliefs?
Maybe you haven’t worked with people from different cultures, but you may have been studying or been friends with people from different backgrounds.
Address your personal life, if necessary, and emphasize your curiosity and openness to other cultures.
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About The Company
A careful review of the job description, along with some research of the company will help you anticipate what aspects of global/cultural awareness are most important for a particular role in the company you are applying to.
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About The Fit
The ability to demonstrate openness, inclusiveness, sensitivity, and respect are the hallmark of a person capable of working with and understanding others and their individual differences.
Your task is to prove to the interviewer your ability to build strong and caring relationships based on trust and shared goals.
We recommend using the Present-Past-Present method to put forth your ability to work on a team with individuals from different cultural backgrounds.
Start with the Present by telling the interviewer about your approach to teamwork - for example, your positive view of teamwork itself and how you believe that people from different backgrounds strengthen the team effort by adding perspective to the challenges it may face.
Next, go back to the Past and use the STAR method to tell a story about how your experience helped you to create an open and inclusive workplace environment, so all team members felt empowered to contribute. You might say something like: “At my recent work, representatives of different cultures participated in one common project to fix our company's multi-national shipping problem. My understanding of how team members from different backgrounds, with different political views and various levels of English language skills had to effectively work together. My leadership enabled the team to bring our project to a successful conclusion.”
Lastly, come back to the Present to ensure the interviewer that you are very comfortable working with team members from other cultures and possibly with different communication styles.
Pro Tip
Working in a multicultural team has both advantages and challenges at the same time. In such a team you can broaden your outlook.
Challenges that you have to overcome are: to understand other people’s language and culture, to get used to the different ways they think and work; to reduce mistrust that can be a barrier to understanding each other, and to promote awareness of cultural diversity in the workplace.
If you overcome these challenges, you will be the ideal employee at any job.
6. How would you handle a customer with difficult behavior?
How to answer
People skills are highly valued in every company, especially in a company that occasionally deals with difficult customers. It is important to show how you can manage difficult personalities.
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About Yourself
Look back on your experience. Have you dealt with a difficult or disruptive customer? Remember how you diffused the situation and how you turned things around.
- Do you have certain principles, or methodology, to deal with difficult people?
- Do you have strong people skills, are you good at conflict resolution?
- Are you high on emotional intelligence? Can you give an example?
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About The Company
- What have you found about the company and its culture?
- What have you learned about how the employees value each other?
- How do they treat their customers?
- Knowing their line of business or industry, what can be some examples of difficult customers?
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About The Fit
When a question like this asked in an interview, it is an indication that you will probably encounter difficult customers, or other difficult stakeholders while working for this company.
This would be an excellent opportunity to use the Present-Past-Present approach to respond to this question.
Start with the Present. Speak about your “conflict resolution” skills and how you apply these today.
Next go back to a Past situation - remember your Star Stories to relate a relevant situation that happened in a previous job where you resolved a problem for a difficult customer.
Finally, come back to the Present, summarizing what you learned from past experiences and how you will apply them to the job you are interviewing for today.
If you can give an example of how you handled a difficult person in the past in a situation similar to what this company may require from you, this will strongly increase your chances of showing yourself as a good fit.
Pro Tip
One methodology for diffusing a difficult situation is called “the triple A” approach:
- Acknowledge - what the other person is feeling,
- Apologize - for the way the other person is feeling,
- Admit - that there was an issue that you are working on to get it resolved.
If the difficult situation involves a customer, it would add that extra touch if you added another "A" to your approach by Asking for the customer's contact information so you can update them of any progress on their issue.
7. What is your greatest weakness?
How to answer
This question ranks as the most challenging for many people. Fortunately, Mr. Simon is here to help!
Interviewers are not out to trick or trap you! They ask this question to gauge your level of self-awareness, your honesty and openness, and your capability for self-improvement.
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About Yourself
No one is perfect and your interviewer doesn't expect you to be perfect either.
While it is good to be honest and open, it will not help you to put yourself down.
What's important is to find a weakness that you have overcome. How you turned what might be considered a negative into a positive.
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About The Company
Research the company (website, social media, etc) to learn about the company culture.
What personal and professional qualities do they value?
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About The Fit
This is the time to clearly state a true weakness that you have overcome.
Be as specific as possible and stay away from vague cliches like “I work too hard.” It would be difficult for anyone to try and explain how they overcame a weakness like that
Mr. Simon emphasizes the Present-Past-Present method of responding to behavioral questions. When you are asked about your greatest weakness, you should be able to successfully use this approach as well. Here is an example of how someone might answer this question.
Present - "I have always had a fear of public speaking, and believe this may have held me back in my career, especially when having to make presentations to management."
Past - "Last year I learned about Toastmasters International and decided to join this group to help me gain confidence in myself and improve my ability to present to others in just about any situation."
Present - "By overcoming this weakness I believe that it has made me a much stronger candidate for this position, someone you can count on to make presentations to management, conduct training and communicate at a high level."
It's important to show how well you've overcome a weakness by motivating yourself and learning a new skill to grow professionally.
Pro Tip
Use this question to sell yourself!
8. Tell me about a time when you had to work with a difficult or disruptive person. It may be a client, manager, or coworker. How did you handle the situation? What was the outcome?
How to answer
People skills are highly valued in a company. It is important to show how you can manage difficult personalities, especially if you are applying for a job that involves teamwork, or a lot of interactions with clients.
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About Yourself
Look back on your experience. Have you worked with a difficult or disruptive person? Remember a few such situations and how you diffused them and turned things around. What are your approaches to resolving conflicting situations at work?
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About The Company
- What have you found about the company and its culture?
- What have you learned about how the employees value each other?
- How do they treat their customers?
- Do they have any specific standards and policies?
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About The Fit
Using what you found about the company, choose one of your examples that fits best with the company standards and share your story.
If it's a customer, how did you turn things around and made a customer happy?
If it's a coworker, how did you diffuse a tense or difficult situation?
Pro Tip
Use the triple A of diffusing a difficult situation:
- Acknowledge - what the other person is feeling,
- Apologize - for the way the other person is feeling,
- Admit - that there was an issue that you are working on to get it resolved.
If it is a customer, it would add that extra touch if you "Ask" for the customer's contact information so you can update them of any progress on their issue.
9. What one skill do you possess that you think will be the most important to a hiring manager?
How to answer
Employers place a lot of emphasis on finding candidates with the right skills and competencies for their organizations.
Depending on the career sector and profession you choose to work in, there are very specific skills, abilities and knowledge needed to do the job well.
The interviewer asks this question to make sure you will be a good fit with your skills and experience and will be a great addition to their team.
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About Yourself
If you’re not sure which skill would be best to share, consider your previous work experiences.
- Where did you excel?
- What would your peers say you’re especially proficient at?
- Have you ever received recognition for meeting a particular objective or excelling in a specific area?If so, your skills likely assisted you in reaching this achievement.
- What personal talents or attributes helped you meet that milestone?
Ask former coworkers or managers to help you to determine your strengths that made you unique. Imagine yourself as a manager who needs an employee to fill the position you are currently applying for.
What would you as the manager expect from a candidate for this job?
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About The Company
Start by reviewing the job description and making note of any required skills or abilities that match your own.
The job posting is a great guide for what employers want to see in candidates. In addition to job requirements, consider the depiction of the company and its culture in the job description.
Be sure to research the company by reviewing its website for additional information to get to know what skill you should mention.
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About The Fit
It’s important to highlight your best hard and soft skills (your Key Selling Points) to position yourself as a well-rounded candidate.
Though you may have several different areas of strength, include only those that are relevant to the job. Adaptability, critical thinking, problem-solving, creativity, and effective communication – it is the list of most common soft skills that can be helpful in any job, so you can choose the one to share with the hiring manager that best describes you.
But to make your answer stronger, the skill should be specific to the job you are applying for. Be certain to give examples of how this skill helped you in your last job.
Pro Tip
It is important to be able to distinguish your skills from personal qualities. The first are acquired in the process of work and training, and the second characterize you as a person.
10. What is your favorite movie? What do you like about it?
How to answer
What are interviewers looking for with this question?
Perhaps, the question is just an icebreaker, one that gives the interviewer a chance to get to know you better, to see where your interests lie.
Or it’s more likely they want someone who is intelligent, can think on his/her feet and has varied interests all of which might be reflected in your answer about a favorite movie.
They are mostly looking for your reaction to get a better sense of who you are.
Asking this question, they try to understand if you would be a good fit and if they would want to spend their time working with you as a person.
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About Yourself
- What film left a lasting impression on you, one that you have watched and enjoyed over and over?
- What was particularly interesting (or useful) that you found in it?
- Were there scenes that moved you, or moments that left you at the edge of your seat, or situations that changed your way of thinking for the better?
If you think carefully, this seemingly unimportant question may tell the interviewer a lot about how you will fit the company, based on your interests.
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About The Company
Do your research about the company.
Read carefully the “About Us” page of their website and the job description.
Is your personality a match for the company culture?
If you know exactly who you will be interviewed by - find his/her profile on social networks – maybe you will find his/her interests and even names of films the person likes. It will be a more successful interview if you have common interests with the person who interviews you.
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About The Fit
Do not look for ideal answers because there are none.
Unless you have a particular film that is your absolute favorite that clearly reflects on your tastes and personality, there are few people that can think of only one such movie.
For most of us a better (and more realistic) answer would be to say something like
“I enjoy many different movies and cannot pick out just one. I really like watching adventures like the Indiana Jones and Star Wars series, but I also like some of the older classics like the Maltese Falcon and the Wizard of Oz.”
This will let the interviewer know something about your tastes and may lead to further conversation.
Pro Tip
Remember: you are who you are. Be honest, enthusiastic, and passionate with your answer.
People who are passionate about things are interesting for hiring managers.
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This page has been updated on February 23, 2024.
